Prince2 Foundation Formative Test #2

Which is a responsibility of the team manager role?

To accept authorized work packages from the project manager
To review the highlight report for the previous reporting period
To review the tailoring approach and its implications for project controls
To examine and escalate issues, taking necessary corrective actions

Which two statements describe a highlight report?

1. It provides a summary of the stage status.
2. It is used by the project board to monitor the progress of the stage and project.
3. It is produced by the project manager when a new risk is identified.
4. It is used by the project manager to escalate an exception.

1 and 2
2 and 3
3 and 4
1 and 4

Which is a purpose of a quality management approach?

To define the customer's quality expectations for the project
To define the quality standards to be applied to a project
To identify the level of quality required for each of the project's products
To summarize the planned quality management activities

In which situation might the ‘controlling a stage’ process be used?

To manage a long initiation stage of a complex project
To manage the activities of a complex programme
To organize support activities following the handover of products to operations
To create an exception plan to replace the current stage plan

Which product provides the version number of all products in a particular stage?

Issue register
Product status account
Product description
Configuration item record

How does defining a product’s quality requirements support the ‘focus on products’ principle?

By providing the project's tolerances so that authority can be delegated
By providing the responsibilities for the project management team
By providing the justification for the project to be initiated
By providing an explicit understanding of what the project must deliver

Which is a step in PRINCE2’s recommended approach to planning?

Identify activities and dependencies
Describe the means of communication for the project
Implement responses for opportunities
Baseline the project deliverables

Which two statements about the risk theme are CORRECT?

1. It identifies how to manage risks at the corporate programme management or customer level of an organization.
2. It aims to support better decision-making through a good understanding of threats and opportunities.
3. It explains the risk management activities to use to improve the chances of a project delivering its objectives.
4. It identifies, assesses and controls approved changes to the baseline.

1 and 2
2 and 3
3 and 4
1 and 4

Which is a feature of PRINCE2?

It is a method specifically designed for technical projects
It promotes continual learning in organizations
It includes many motivational techniques
It is designed to manage both projects and programmes

What is an advantage of applying the ‘learn from experience’ principle?

It allows the project board to delegate cost tolerances to the project manager
It allows the project team to fully understand their roles and responsibilities
It allows the project manager to delegate time tolerances to the team managers
It allows the project team to identify improvements to be made during the project

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The overall approach to managing by exception
The tailoring required for progress reports
The tolerance areas that will not be controlled
The levels of management control that will be used

Which roles should NOT be combined?

Project board and change authority
Project manager and team manager
Executive and project manager
Project manager and project support

Which statement about controls is CORRECT?

A highlight report is an event-driven control
An exception report is a time-driven control
A daily log is an event-driven control
A checkpoint report is a time-driven control

Which is a responsibility of the business representative on the project board?

To set tolerance levels for the project
To ensure the project represents value for money
To confirm the project delivers the required functionality
To check the required quality levels are achieved by the project's products

Which theme establishes mechanisms to monitor and compare actual achievements against those planned?

Plans
Change
Progress
Quality

Which is a characteristic of a project?

It is considered low risk
It avoids stresses and strains between organizations
It maintains business as usual
It involves cross-functional teams

Which document is used to identify interested parties that need to be informed of project closure?

Change control approach
End project report
Communication management approach
Project brief

What makes a project a PRINCE2 project?

It has project processes that satisfy the objectives of PRINCE2 processes
It has a permanent project organization to deliver a long-term result
It has established technology to improve business as usual
It applies some of the PRINCE2 principles

Which role is responsible for the management of a risk assigned to it?

Project support
Risk owner
Risk actionee
Project assurance

Which is an objective of the ‘managing a stage boundary’ process?

To request authorization to start the next stage
To ensure that all threats and opportunities for the current stage have been closed
To ensure that work on products allocated to the team for the next stage is authorized
To implement actions to resolve tolerance deviations from the stage plan

Identify the missing words in the following sentence.

Any change to the products agreed at the start of a stage is monitored as part of the [ ? ] process, on a day-to-day basis.

directing a project
controlling a stage
managing a stage boundary
closing a project

What is risk probability?

The scale of the risk should it occur
The probable effect on the project being able to deliver its objectives
A probable timeframe within which the risk may occur
A measure of the likelihood of the risk occurring

Which is a responsibility of the change authority?

To ensure an acceptable solution is being developed
To prepare a team plan and agree it with the project manager
To maintain project files according to document control procedures
To approve or reject requests for change within the delegated limits

In which process is authorization given to deliver the project’s products?

Starting up a project
Initiating a project
Managing a stage boundary
Directing a project

Which two statements about the ‘continued business justification’ principle are CORRECT?

1. The business justification for a project should be documented.
2. The project manager should be responsible for the business justification.
3. A project must be stopped if the business justification changes.
4. Compulsory projects still require business justification.

1 and 2
2 and 3
3 and 4
1 and 4

Which describes the ‘implement’ step within the recommended risk management procedure?

Project support allocates the risk budget to fund the selected risk responses
The risk owner decides the best response to control the risk
The risk owner and the risk actionee carry out activities to control and deal with the risk
The project manager formulates the risk management approach

What does applying the ‘manage by stages’ principle ensure?

That the customer's quality expectations and acceptance criteria are captured and agreed
That the project is properly initiated before work begins on delivery of the project's outputs
That the project management team understands what they are accountable for
That the project is only started and continued if it is desirable, viable and achievable

Which is a minimum requirement for applying the business case theme?

To document the responsibility for defining the standards for the business case
To appoint a senior user from an area of the business impacted by the project
To have the benefits management approach approved by the participants of benefits reviews
To delegate the development of the business justification to the project manager

PRINCE2 mandates that the project board represents the primary stakeholder interests. Which principle does this follow?

Manage by stages
Focus on products
Defined roles and responsibilities
Learn from experience

Which is an objective of the ‘initiating a project’ process?

To ensure that there is authority to initiate the project
To prepare the plans for the subsequent delivery stages
To summarize how the organization's project management method will be tailored for the project
To request authority from programme, corporate management or the customer to deliver the project

Identify the missing word in the following sentence.

A management stage can be longer when risk is [ ? ], typically in the middle of projects.

complex
understood
lower
higher

How is the project initiation documentation used during the ‘closing a project’ process?

It is used as the basis for comparing the original aim of the project against what was actually achieved
It provides the controls for the final stage of the project
It is updated to include relevant lessons from previous projects
It provides the project product description for approval by the project board

When is it confirmed whether a project’s objectives have been achieved?

During the 'closing a project' process
During the final end stage assessment
During the 'controlling a stage' process
During the 'managing product delivery' process

Which is a minimum requirement for applying the risk theme?

To assign risk actionees to undertake planned risk responses
To escalate identified threats to the project board
To record identified threats in a risk register
To establish a risk budget to fund responses to risks

What takes place during the ‘closing a project’ process?

The post-project benefits reviews are performed
Ownership of the project's products is transferred to the customer
An end stage report is prepared for the final stage
The project closure notification is reviewed and approved

Which process aims to ensure that during the project all parties understand the project objectives?

Starting up a project
Directing a project
Initiating a project
Managing product delivery

Which statement correctly describes project assurance and quality assurance?

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization
They are both the responsibility of the project board, but project assurance may be delegated
They are both independent of the project management team
Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?

By submitting an exception report
By submitting an exception plan
By raising an issue
By raising a risk

Which is a purpose of the ‘starting up a project’ process?

To understand the resources and costs to deliver the project's products
To ensure that there is authority to deliver the project's products
To do the minimum to decide whether it is worthwhile initiating the project
To create the management product required to control the project

When should the ‘managing a stage boundary’ process be undertaken?

Close to the end of each management stage
Close to the start of each management stage
At the end of the final stage
At the end of the 'starting up a project' process

Identify the missing words in the following sentence.

If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.

risk management
exception management
issue and change control
quality control

Who is responsible for documenting any tailoring of work packages?

Executive
Project manager
Team manager
Project support

In a customer/supplier context, which is a responsibility of a supplier?

To deliver the benefits of the project
To provide the project mandate
To deliver the outputs of the project
To provide the requirements for the products

What is a project outcome?

A measurable improvement that is perceived as an advantage by one or more stakeholders
The reason for the project
The result of the change derived from using the project's outputs
The project's specialist products

According to the ‘manage by exception’ principle, what should be defined to establish limits of delegated authority?

Scope of the project
Costs of the project
Timescales for the project
Tolerances for the project

Which is a minimum requirement for applying the quality theme?

To define the use and format of quality records
To define the project's approach to quality assurance
To define proxy measures that indicate achievable benefits
To define the project's approach to project assurance

Which is a minimum requirement for applying the organization theme?

To ensure the senior user verifies user requirements
To ensure that the change authority is delegated
To ensure that all the responsibilities of the project board are fulfilled
To ensure that the supplier resources are available

Identify the missing words in the following sentence.

The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.

benefits, change, risk
benefits, quality, risk
change, quality, risk
benefits, change, quality

Which two statements are CORRECT about the minimum requirements for applying the change theme?

1. Identified issues must be assessed for their impact on the business justification for the project.
2. Project issues must be captured, examined and managed throughout the project lifecycle.
3. The actual status of products must be verified to ensure that this matches the authorized state.
4. A budget must be established to pay for requests for change and their analysis.

1 and 2
2 and 3
3 and 4
1 and 4

Which is a purpose of the quality theme?

To establish the mechanisms to judge whether a project is desirable and achievable
To look for ways to improve the effectiveness of the management of the project
To control uncertainty to improve the ability of the project to succeed
To establish mechanisms to control any unacceptable deviation

When should the team manager produce a checkpoint report?

When a work package is being negotiated
At the frequency agreed in the work package
On completion of the quality-checking activities for each product
When reviewing how a stage is progressing

Which management stages must a PRINCE2 project consist of, as a minimum?

Starting up, initiation, and at least one other stage for the rest of the project
At least one stage for developing products, and a closing stage
Initiation, and at least one other stage for the rest of the project
Initiation, at least one stage for developing products, and a closing stage

Which is a purpose of the ‘controlling a stage’ process?

To agree, perform and deliver project work
To draft a plan for the next stage
To agree tolerances for the stage
To take action so that the stage remains within tolerance

Which is a purpose of the business case theme?

To establish mechanisms for managing issues that may impact the baseline
To establish methods to judge whether the ongoing project is justified
To assess and control uncertain events or situations
To describe how products will be delivered that are fit for purpose

Which statement describes the ‘directing a project’ process?

It enables the project board to assure that there is continued business justification
It covers the day-to-day activities of the project manager
It ensures there are regular progress meetings
It begins on completion of the 'initiating a project' process

Which statement about project stakeholders is CORRECT?

All stakeholders must be identified at the start of the project
All stakeholders are members of the project board
All stakeholders are external to the corporate organization
All three principle categories of stakeholder have their interests represented by the project board

What is likely to be avoided by applying the ‘tailor to suit the project’ principle?

Unnecessary management effort
Project risks
Training
Procurement procedures

Which process provides the project board with the information it requires in order to commit resources to the project?

Managing product delivery
Initiating a project
Controlling a stage
Directing a project

Which is a purpose of the plans theme?

To identify, assess and control uncertainty within the project
To establish a coding system for all components of the project's products
To define the means of delivering the products
To produce a benefits management approach

What should be provided by a project mandate?

Terms of reference for a project
A detailed business case
Tolerances for each management stage
A plan for the initiation stage

Prince2 Foundation Formative Test #2

Prince2 Foundation Formative Test #2

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